I record in Brecknock on behalf of the BSBI, of which I am a member, but the recording meetings I organise are my own initiative and are informal meetings without a definite plan.
I store email addresses with encryption and emails I send out are sent individually.
The group's botanical outings are explorations, keeping to established good practice in walking in the countryside. Private land is only entered with permission or on public footpaths / open access land. We frequently must change plans according to conditions as found on the day.